Office of Management and Budget
Welcome to the City of Springfield's Office of Management and Budget!
Recently, the CAFO and Finance Departments were consolidated into the Office of Management & Budget. The goal of the new “OMB” is to ensure the fiscal health and sustainability of the City by providing the Mayor, City Council, and other City departments with timely and accurate information, advice, and performance management.
With this reorganization, the department is now leaner, more diverse, and is better suited to analyze the City’s administrative and financial support functions. OMB will continue to evaluate process changes, improve the City’s finances and operations by providing quality services in the most efficient and effective manner possible.
Read the full OMB Rollout Memo.
View the OMB Rollout Presentation.
Springfield FY17 Budget, Capital Improvement Plan, & Multi-Year Financial Plan
FY17 Adopted Budget
The City of Springfield Adopted Budget for Fiscal Year 2017 totals $616.8 million, a 3.7% increase from the Adopted FY 2016 budget
Capital Improvement Plan
The Fiscal Years 2017-2021 Capital Improvement Plan reflects a comprehensive process, builds upon priorities established by the current Administration, and provides a detailed view of capital needs within the City of Springfield. The current amount of capital need is $855.3 million. The highest priority projects total $328.7 million which support economic development, improvements to public safety facilities, and continued upgrades in our schools. The City will continue its strategic use of federal, state, private and City funding as we make decisions about capital improvement projects, maximizing the use of tax payer dollars.
Multi-Year Financial Plan
Developing the annual budget for the City of Springfield is the City's most important task as it sets priorities, addresses the needs of our residents and businesses, and allocates limited resources to provide services in the most efficient way possible. As we plan ahead for the coming budget cycle, it is important to understand how the decisions we make today will effect tomorrow. This plan is meant to provide an honest outlook of the City's finances and the struggles we are facing. It also is meant to share the ideas being considered to help us achieve our guiding principles within the limited resources available.
Completed SWAT Analyses
Recently, the City submitted Requests for Proposal for the management of its residential and commercial Tax Title properties. This decision was based on the increasing costs of property management for City owned properties.
Following an interdepartmental meeting in September 2013, an issue arose regarding the processes departments must follow for grant reimbursement and reporting. A number of efficiencies and general process improvements were identified and implemented. These efficiencies will make the reimbursement process easier and inevitably the City will collect grant funds faster.
After the February 2013 City Ordinance change, an implementation team with representatives from Code Enforcement, the Office of Housing, the Office of Management & Budget, ITD, and Collector/Treasurers was assembled to compile data on unpaid code enforcement tickets. Letters were sent to property owners with outstanding code violations, and because of this effort, to date, $95,860.26 has been paid to the City.
Health Care SWAT Project
A multi-departmental task force was created to review and reconcile the City’s health insurance budget. As a result, the City was able to reduce the preliminary request for city-wide health insurance by $2.46 million. This is the second consecutive year where the City was able to reduce the overall appropriation for city-wide health insurance. Read the full memo here.
Ongoing SWAT Projects
Bill on Real Estate Taxes SWAT Project
The City has updated its procedure for collecting past due bills. Code Enforcement violations, Clean and Liens and Demolitions costs that are unpaid for more than one year will now be added to the property’s real estate tax bill. This allows the City a more concrete means of collecting bills that were created in an effort to help clean up the city and make it a safer place to live. A multi-departmental task force was created to implement and manage the new collection process.
Summary Billing SWAT Project
Currently all departments pay their own bills for natural gas usage, a team from the Comptrollers, Facilities and OMB departments was assembled to work on creating a summary bill for all the City’s gas accounts. . The Comptroller’s Office will now receive one (1) summary bill instead of 101 different bills sent to various departments/locations throughout the City. This change will lead to greater efficiency in bill payment and more oversight into the City’s utility usage. Facilities will continue to monitor cost and usage, but their review will not delay the bill payment procedure.
Foreclosure Ordinance SWAT Project
The City Council amended the City’s ordinance related to vacant and foreclosed properties. A multi-departmental task force was created to implement and manage the new ordinance.
Assessors Database SWAT Project
A SWAT team is working with the Assessors department’s data to strategically identify ways to help increase the levy ceiling.
Paperless Hiring SWAT Project
A multi-departmental task force was created to review the hiring process. A value stream map was created and revealed a convoluted process with numerous redundant steps. Currently many different options are being explored to streamline the hiring process.
Contract Module SWAT Project
The Comptroller’s Departments has identified reoccurring issues in the Contract Module of MUNIS causing the year end close of the City’s accounts extremely difficult. Preliminary findings and recommendations will be presented to MUNIS to ensure a more streamlined process this fiscal year.
City Budget Documents
Adopted Budget - Fiscal Year 2016
The City of Springfield Adopted Budget for Fiscal Year 2016 totals $594.9 million, a 2.2% increase from the Adopted FY 2015 budget.
Adopted Budget - Fiscal Year 2015
The City of Springfield Adopted Budget for Fiscal Year 2015 totals $581.9 million, a 1.8% increase from the Adopted FY 2014 budget.
Adopted Budget - Fiscal Year 2014
The Adopted Budget for Fiscal Year 2014 totals $571.8 million, a 1.6% increase from current FY 2013, and includes funding for 2.9% additional employees than in FY 2013 (21.9% fewer than in FY 2008).
Multi-Year Financial Plan & Capital Improvement Plan
Mayor Domenic J. Sarno and Chief Administrative and Financial
Officer TJ Plante released the City of Springfield's Multi-Year Financial Plan (FY16-FY19) and the City's Five Year Capital Improvement Plan (FY16-FY20).
Developing the annual budget for the City of Springfield is the most important task of the City as it sets priorities, addresses the needs of our residents and businesses and allocates limited resources to provide services in the most efficient way possible. The City of Springfield is governed by strict financial policies adopted as ordinances in September of 2009. Section 42.29 (G) stipulates that "The chief administrative and financial officer shall produce and issue a four (4) year financial plan for the city by March 30th of each year. Said plan shall be comprised of reasonable revenue estimates and all expenditures the city may reasonably experience during said period. All assumptions contained in the forecasts shall be clearly presented within the forecast document."
The following represents adherence to this requirement and shows actual spending in FY10 - FY14 and the Adopted budget for FY15 and the draft projected budgets for FY16, FY17 FY18 and FY19. The projected budgets for F16 through FY19 were estimated by using appropriate and conservative assumptions for revenues and spending.
Debt Affordability Study - Fiscal Year 2016
Mandated by Chapter 468 of Acts and Resolves of 2008, the City of Springfield's Office of Management & Budget is required to provide a yearly review of the City's current outstanding debt. This review is designed to have two desired effects:
1. An outstanding debt analysis will show financial officials and citizens the current state of debt management.
2. Secondly, this analysis will show if the City of Springfield could afford more debt in either the current fiscal year or future years as debt service payments decline.
This study will show the City is currently within its debt capacity as mandated by the City's financial ordinances Chapter 4.44.070